Mac · Workflow Capture

The automatic step-by-step guide creator.

Name: StepGrab
Author: StepGrab

Turn any process into a professional Standard Operating Procedure (SOP) or tutorial. StepGrab captures your screen at every click, adds numbered arrows, and generates the guide automatically — 100% locally on your Mac.

Download on the Mac App Store See how it works →

macOS 14.6+ · Free to try · No credit card required

GIF

PDF

Features

Everything you need. Nothing you don't.

Auto Capture

Just start recording and click through your workflow. Every click becomes exactly one step — frozen at exactly the right moment.

Looks hand-crafted

Every step is a true-to-Mac screenshot: the floating window with rounded corners and shadow — no desktop background, no menu bar, no clutter.

Menus & dropdowns included

Open menus, submenus, and system pickers are captured reliably — even when your click is the one that closes them.

Smart Annotations

Numbered arrows land precisely where you clicked — in your color, size, and style — so your audience always knows where to look.

Export in any format

Export your workflow as a PDF document, an animated GIF, or an MP4 video — ready to share in seconds.

Lives in your menu bar

Always one click away — with a lightweight floating HUD that shows your step count and live previews while you record.

How it works

Three steps. One recording. Done.

Record

Click the menu-bar icon and run through your flow. Every click is captured as a clean screenshot, automatically numbered and annotated.

→

Refine

Each step is captioned automatically from what you clicked. Review the live preview, drop the steps you don't need, and pick your arrow color, size, and style.

→

Export the finished guide as PDF, GIF, or MP4 and drop it into a doc, ticket, or Slack thread. Done in seconds.

Perfect for: Employee Onboarding Standard Operating Procedures (SOPs) Customer Support Tutorials Software Documentation Bug Reporting Training Manuals See examples →

Your screen never leaves your Mac.

100% local.
Nothing uploaded.
Ever.

100% Offline

Recordings, screenshots, and exports live only on your Mac. Nothing touches a server — ever.

Optional Sign In

No email, no password, no tracking. Sign in with Apple is optional — used only to sync your recording count via an anonymous Apple ID.

No Cloud Upload

Your screen never leaves your device. You decide what gets shared, and with whom.

Built with Apple's native StoreKit — no third-party analytics, no ad SDKs.

Formats

Export in any format.

Video

MP4

Full-motion recording with smooth cursor trails. Drop it into a doc, embed it, or share a link.

Animated

GIF

Looping preview clip. Perfect for product updates, Slack threads, and GitHub pull requests.

Document

PDF

Numbered, printable step-by-step guide. Captions and screenshots included.

A closer look

Small app. Full control.

The floating HUD keeps you in flow.

While you record, a lightweight panel shows your status, step count, and live thumbnails of every capture. Drop a step you don't need, undo the last one, continue, or export — without ever leaving your workflow.

StepGrab floating HUD with live screenshot previews

Your guides, your look.

Pick the arrow color, line width, and length that match your brand. Show the cursor at the click point, hide desktop icons — every export follows your design rules.

StepGrab design settings: arrow color, line width, arrow length

Set up once. It just works.

Light or dark exports, Dock icon on or off, launch at login, HUD position and previews — StepGrab adapts to the way you work, then stays out of your way.

StepGrab general settings: appearance, dock icon, floating HUD options

Pricing

Start free. Upgrade when you're ready.

Free

Try it, no account required.

Up to 5 steps per recording

Up to 3 recordings

PDF & GIF export

MP4 export

No account required

Download

Pro · Yearly

$9.99/ year

~ $0.83 / month

Everything unlocked, billed yearly.

Unlimited steps

Unlimited recordings

PDF, GIF & MP4 export

All customization options

Priority support

Start Pro

Best value

Pro · Lifetime

$49.99once

Pay once. Own it forever.

Everything in Pro Yearly

All future updates

Pay once — no subscription

Lifetime priority support

Get Lifetime

FAQ

Frequently asked questions.

Is my screen data sent to the cloud?

No. StepGrab runs entirely on your Mac. Screenshots, recordings, and exports stay on your device — nothing is uploaded, analyzed, or shared without your explicit action. No account is required to use the app.

How much does StepGrab cost?

StepGrab is free to try on the Mac App Store — you can record your first few guides without an account. Pro unlocks unlimited recordings, MP4 export, and every customization option, available as a yearly subscription or a one-time Lifetime purchase.

Which macOS versions are supported?

StepGrab runs on macOS 14.6 and later, on both Apple Silicon and Intel Macs. You can download it directly from the Mac App Store — updates install automatically.

What file formats can I export to?

Every recording can be exported three ways: a numbered PDF guide (great for tickets and docs), an animated GIF (perfect for Slack and pull requests), or a full-motion MP4 video. Pick one, or export the same recording to all three.

Can I edit a recording after I've captured it?

Yes. Every step is captioned automatically from what you clicked. Before exporting you can review all steps in the live preview, delete any you don't need, undo the last capture, and choose your arrow color, size, and style. Exporting never alters your original capture.

Is StepGrab an alternative to Scribe or Tango on Mac?

Yes. StepGrab is a native macOS alternative to browser-based documentation tools like Scribe or Tango: it captures every app on your Mac — not just the browser — runs 100% offline with no account required, and exports PDF, GIF, and MP4 without a per-seat team subscription. See the full comparison →