See what StepGrab creates — professional Standard Operating Procedures, onboarding guides, and tutorials made on a real Mac. Use them as inspiration, or create your own in minutes.
A Standard Operating Procedure (SOP) is a documented, step-by-step guide that explains exactly how to complete a specific task or process. SOPs are used in business to ensure consistency, reduce errors, and make it easy to onboard new team members.
Writing SOPs manually is tedious — screenshots have to be taken one by one, annotated in an image editor, and assembled into a document. StepGrab automates the entire process: just click through the workflow on your Mac and the annotated guide is generated for you.
A well-written SOP reduces errors, speeds up onboarding, and keeps your team aligned — regardless of who is doing the task. Here is a simple framework for creating one from scratch.
Decide exactly what one task the SOP covers. SOPs work best when they are narrow and specific — "How to add a new customer in the CRM" is better than "How to use the CRM."
The fastest way to create an SOP is to screen-record yourself actually completing the task. Tools like StepGrab capture every click as a numbered, annotated screenshot automatically — so you don't need to write a single word while you work.
Each step should start with a verb: Click, Select, Enter, Open, Navigate to. Keep steps short — one action per step. StepGrab auto-generates a step description for every click, which you can then refine.
Include a short note if a step is easy to get wrong, or if there are edge cases the reader should know about. A short caution note goes a long way.
A good SOP is only useful if people can find and read it. Export your guide as a PDF to embed in Notion, Confluence, or Google Docs — or as an MP4 for video training platforms. StepGrab exports all three formats (PDF, GIF, MP4) from the same recording.
Click through a workflow. StepGrab does the rest — screenshots, arrows, numbered steps.
Download free on the Mac App Store