Set Up Out-of-Office in Outlook on a Mac
Automatic replies for internal and external senders.
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Step-by-step instructions
Turn on automatic out-of-office replies in Microsoft Outlook on macOS so people who email you while you're away get an automatic response. You'll enable it in Outlook's Automatic Replies settings and set separate messages for senders inside and outside your organization.
- Open Microsoft Outlook so its main window is in front.
- In the menu bar at the top left, click "Outlook".
- In the Outlook menu, click "Settings...".
- In the Settings window, click "Automatic Replies".
- In the Automatic Replies dialog, turn on the "Send automatic replies for account" option at the top.
- Click into the reply message box and type the automatic reply you want sent to people inside your organization.
- Below that, turn on "Send replies outside my organization" so external senders also receive an automatic reply.
- Click into the external reply message box and type the message you want sent to senders outside your organization.
- Click "OK" to save your settings and turn on the out-of-office automatic replies.
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